Georgia Wildlife Federation is looking for a Special Events & Tradeshows Assistant to support all administrative duties for fundraising events. This position reports to the Sportsmen’s Program Manager.
About Georgia Wildlife Federation (GWF) Established in 1936, GWF is a statewide nonprofit dedicated to conserving Georgia’s land, water, and wildlife. We promote outdoor education, recreation, and engagement through science-based stewardship.
ORGANIZATION: Georgia Wildlife Federation (GWF)
LOCATION: Covington, GA
SCHEDULE: Part-Time
Some evening and weekend work required (including but not limited to 5 dinners and 2 tradeshows)
RESPONSIBILITIES AND DUTIES
- Special Event Attendee and Tradeshow Vendor contact
- Create and email contracts and invoices
- Input and maintain records/payments in the database
- Attend all special events (dinner/auctions, clay shoot, etc.) and tradeshows
- Maintain materials required for each tradeshow/event (supply totes)
- Tradeshows – register all vendors, obtain payments
- After tradeshow – input/update all vendor payments
- Special Events – process payments for attendees and auction related sales
- After event – input/update all payments. Process attendees, i.e., enter into database
- Auctions – prepare silent and verbal auction sheets, table cards and program
- Attend all other events as required (clay shoots, etc.)
Membership/Memorials
- Input and maintain Georgia Wildlife Federation member records/payments
- Create list, print and mail membership renewals
- Create and mail Thank You letters
- Create and mail memorial Thank You notes
Other Duties
- Assist with paperwork and accounting following tradeshows and special events
- General Office Duties
- Assist with phone coverage
- Assist with Meetings/rental events (serving food, etc.)
- Other duties as assigned
QUALIFICATIONS
- Education Level: High School Degree or higher
- Experience: General office administration
SPECIAL SKILLS
- Data entry
- Microsoft Office (Word, Excel, Mail Merge, Outlook, and Publisher)
- Customer Resource Management (CRM) – The Databank
- Credit card payment processing
- Basic knowledge of accounting
PERSONAL CHARACTERISTICS
- Multi-tasker and self-starter
- Deadline, goal, and detail-oriented
- Ability to work independently as well as be a team player
COMPENSATION
- Starting at $17/hr, commensurate with relevant education and/experience
- Mileage reimbursement included
- part-time
- Paid holidays, Vacation, and Sick Days
TO APPLY
Submit your resume and cover letter to aschiavone@gwf.org. Applications will be reviewed on a rolling basis until the position is filled.
Recent Comments