GWF is looking for a Special Events & Tradeshows Assistant to support all administrative duties for fundraising events as well as support for the Office Manager. This position reports to the Sportsmen’s Program Manager.
Organization: Georgia Wildlife Federation (GWF)
Location: Covington, GA
Schedule: Full-time | Monday–Friday, 8:00 AM–5:00 PM
Some evening and weekend work required
Compensation:
- Salary: Starting at $30,000, commensurate with experience
- Mileage reimbursement included
- Full-time
- Paid holidays, Vacation and Sick Days
About Georgia Wildlife Federation (GWF) Established in 1936, GWF is a statewide nonprofit dedicated to conserving Georgia’s land, water, and wildlife. We promote outdoor education, recreation, and engagement through science-based stewardship.
Deadline to apply: November 15, 2025
Responsibilities and Duties
Special Event Attendee and Tradeshow Vendor contact
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Create and email contracts and invoices
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Input and maintain records/payments in the database
Attend all special events (dinner/auctions, clay shoot, etc.) and tradeshows
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Maintain materials required for each tradeshow/event (supply totes)
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Tradeshows – register all vendors, obtain payments
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After tradeshow – input/update all vendor payments
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Special Events – process payments for attendees and auction related sales
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After event – input/update all payments. Process attendees, i.e., enter into database
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Auctions – prepare silent and verbal auction sheets, table cards and program
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Attend all other events as required (clay shoots, etc.)
Membership/Memorials
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Input and maintain Georgia Wildlife Federation member records/payments
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Create list, print and mail membership renewals
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Create and mail Thank You letters
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Create and mail memorial Thank You notes
Support Office Manager
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Process PayPal transactions/prepare spreadsheet for accountant.
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Assist with paperwork and accounting following tradeshows and special events
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Order supplies, business cards, printed stationary, name plates, etc. for GWF and volunteers
General Office Duties
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Assist with phone coverage
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Assist with Meetings/rental events (serving food, etc.)
- Other duties as assigned
Qualifications
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Education Level: High School Degree or higher
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Experience: General office administration
Specific Skills
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Data entry
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Microsoft Office (Word, Excel, Mail Merge, Outlook, and Publisher)
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Customer Resource Management (CRM) – The Databank
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Credit card payment processing
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Basic knowledge of accounting
Personal Characteristics
- Multi-tasker and self-starter
- Deadline, goal, and detail-oriented
- Ability to work independently as well as be a team player
To Apply
Submit your resume and cover letter to accounts@gwf.org. Applications will be reviewed on a rolling basis until the position is filled.
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