GWF is looking for a Special Events & Tradeshows Assistant to support all administrative duties for fundraising events as well as support for the Executive Assistant. This position reports to the Sportsmen’s Program Manager.
Location: Covington, GA
Hours: Three days a week, 8am – 5pm, with some occasional travel within the state for special events
Payrate: $15/hour
Deadline to apply: March 31, 2023 on Indeed.com
Responsibilities and Duties
Special Event Attendee and Tradeshow Vendor contact
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Create and email contracts and invoices
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Input and maintain records/payments in the database
Attend all special events (dinner/auctions, clay shoot, etc.) and tradeshows
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Maintain materials required for each tradeshow/event (supply totes)
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Tradeshows – register all vendors, obtain payments
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After tradeshow – input/update all vendor payments
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Special Events – process payments for attendees and auction related sales
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After event – input/update all payments. Process attendees, i.e., enter into database
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Auctions – prepare silent and verbal auction sheets, table cards and program
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Attend all other events as required (clay shoots, etc.)
Membership/Memorials
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Input and maintain Georgia Wildlife Federation member records/payments
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Create list, print and mail membership renewals
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Create and mail Thank You letters
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Create and mail memorial Thank You notes
Support Executive Assistant
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Process PayPal transactions/prepare spreadsheet for accountant.
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Assist with paperwork and accounting following tradeshows and special events
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Order supplies, business cards, printed stationary, name plates, etc. for GWF and volunteers
General Office Duties
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Assist with phone coverage
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Assist with Board Meetings/rental events (serving food, etc.)
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Greet all persons entering the office and route them to the appropriate staff
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Greet and assist walk-in customers who are interested in viewing/purchasing GWF merchandise. Will handle the money/credit card and process the charge slips.
Qualifications
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Education Level: High School Degree or higher
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Experience: General office administration
Specific Skills
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Data entry
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Microsoft Office (Word, Excel, Mail Merge, Outlook, and Publisher)
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Customer Resource Management (CRM) – The Databank
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Credit card payment processing
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Basic knowledge of accounting
Personal Characteristics
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Multi-tasker and self-starter
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Deadline, goal, and detail-oriented
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Ability to work independently as well as be a team player
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