Job Announcement: Office Manager

Office Manager

The Georgia Wildlife Federation (GWF), the state’s oldest member-supported conservation organization, seeks an Office Manager to support all administrative duties and ensure the office is operating smoothly. This position reports to the President & CEO.

Location: Covington, GA
Hours: Mon- Fri, 8am – 5pm with some occasional travel within the state for special events. Some events are on the weekends.

Responsibilities and Duties

• Process expenses and receivables, prepare reports for accountant and submit payments and deposits in a timely manner.
• Maintain employee records while onboarding new staff, as well as updating office policies when necessary.
• Assist with paperwork and accounting following all fundraising events.
• Handle office supply inventory, ensuring all resources are available at all times.
• Coordinate and assist with office and phone coverage.
• Promote and manage all facility rentals, including pricing, updating brochures, tours, and payments.
• Assist with board meetings, including sending notices, ordering/serving food, taking meeting minutes.
• Attend both tradeshows and other fundraising events around the state, includes mileage reimbursement and overnight accommodations.
• Assist with management of website and various social media accounts.
• Assist with management of CRM system (The DataBank) to ensure all departments are using the system properly and efficiently.

Basic Qualifications

• High School Diploma or higher.
• Experience: General office administration.

Required Skills

• Basic knowledge of accounting and budgeting.
• Data entry experience and familiarity with CRM systems.
• Microsoft Office (Word, Excel, Mail Merge, Outlook, and Publisher).
• Customer Resource Management (CRM) – The Databank.
• Proficiency in various social media platforms, including Meta, and other associated programs.
• Credit card payment processing.

Personal Characteristics

• Multi-tasker and self-starter.
• Deadline, goal, and detail-oriented.
• Ability to work independently as well as be a team player.

Salary and Benefits

• $15/hr with paid holidays.
• Paid vacation and sick leave will begin accruing on first day of employment.

About Us

Georgia Wildlife Federation is a 501c3 non-profit organization and our mission is the science-based wise use of Georgia’s natural resources and promoting wildlife habitat conservation. We work closely with landowners, partners, and other stakeholders to implement conservation practices that benefit wildlife and promote sustainable land use. For more information about the Georgia Wildlife Federation and our conservation work, visit gwf.org. Georgia Wildlife Federation is an Equal Opportunity Employer and we do not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, status as a veteran, and basis of disability or any other federal, state or local protected class. We strive to make our roles and workplace accessible, culturally appropriate, and respectful of diverse needs and identities.

To Apply:

Please submit a resume and contact information for three references to accounts@gwf.org or apply on Indeed.com. The deadline to apply is October 18, 2024.